When it comes to calls for entry, it’s easy to think the process ends once the application is submitted or the jury wraps up. However, behind every exhibit or event is a valuable relationship between artists and the organizations that support their work. CaFÉ helps foster these connections, and when they are nurtured, they lead to stronger collaborations over time. These relationships thrive when artists and organizations see each other as partners, not just participants.

Artists need to feel confident that the opportunities they pursue align with their artistic vision. They also need assurance that their time and resources are invested in legitimate and impactful opportunities. Organizations that are transparent about fees, requirements, selection processes, timelines, and expectations build trust with artists. This helps them make informed decisions and feel respected in the process.

At the same time, organizations seek reliable artists who submit high-quality, original work, meet deadlines, and communicate professionally. When artists are upfront about their availability, materials, or special requirements, it helps the organization plan effectively and maintain quality.

Photo courtesy of nesharm via Getty Images.

Tips for Organizations:

• Clearly outline your call details: Be clear about application fees, event details, and selection timelines.
• Set expectations: Clearly state what you ask artists to participate in, including setup and takedown requirements.
• Pull back the curtains: Share more of your curatorial process and decision-making criteria.

Tips for Artists:

• Be authentic: Provide accurate details about your artwork, including truthful details about materials, dimensions, and pricing.
• Stay realistic: Be upfront about your ability to meet key deadlines, attend in-person events, or provide project support.
• Practice honesty: Ensure your portfolio and application accurately reflect your current work and capabilities, and be honest about any limitations or accommodations you may need.

Related Reading: 10 Must-Dos for Professional Artists

Proactive and open communication from both sides is essential to prevent misunderstandings and resolve conflicts before they escalate. Organizations should keep artists informed with regular updates, offer feedback, and acknowledge all applicants, even those not selected. CaFÉ makes this easier by offering built-in tools for notifications and messaging throughout the process.

Artists also have a role to play by responding promptly to requests, asking questions when something is unclear, and offering feedback when appropriate. Whether it’s confirming participation or clarifying artwork details, open communication goes a long way.

Tips for Organizations:

• Provide timely feedback: When possible, offer constructive feedback to applicants, whether by sharing juror comments or offering an application review.
• Regular updates: Keep artists informed about the status of their application or project progression.
• Acknowledge all applicants: Even a brief acknowledgment shows respect for an artist’s time and effort.

Learn More: How to communicate with artists using CaFÉ.

Tips for Artists:

• Be responsive: Promptly reply to requests for more information or clarification about your application.
• Ask clarifying questions: If you’re unsure about any aspect of an opportunity, reach out to the organization for clarification.
• Be open to feedback: Embrace constructive criticism as an opportunity for growth.

Photo courtesy Jacob Lund via Canva Images.

Strong partnerships are forged when missions align, whether through a shared commitment to community engagement, cultural equity, or the mutual support of artists and organizations. Organizations should clearly articulate their vision and curatorial interests to attract artists whose work genuinely resonates with their purpose. Artists should actively seek out opportunities that align with their personal mission and artistic goals. This alignment creates more meaningful and productive collaborations.

Successful partnerships don’t stop with an application—they grow with care, transparency, and communication. By investing in relationships, both artists and organizations can create a lasting impact in their communities and careers. So, whether you’re an artist looking for your next show or an organization planning your next call, think beyond the application. These relationships are the foundation for creative futures—let’s nurture them together.

Photo courtesy of Taryn Elliot via Pexels.

As we step into a new year, we’re taking a moment to reflect on the incredible milestones from the past 12 months. One of the biggest highlights was celebrating the 50th anniversary of our parent organization, Creative West (formerly WESTAF), and creating an exhibition featuring 50 artists from the Western region. In addition to honoring our history and supporting artists through this special showcase, we also introduced new features to enhance the experience for administrators and artists. In January, we added the “Online” call type so artists can easily filter the list of calls for online opportunities. In June, we refreshed the look of promotional e-blasts so they appeal more to artists. In October, we made it possible for artists to reactivate their closed accounts, ensuring continued access to their portfolios. Among these updates, we also increased the accessibility of the site, and we will continue to do more of this work in 2025. Keep track of our progress by visiting the Product Updates page.

In this post, we’re diving into the numbers—sharing key insights and metrics that shaped the year. We invite you to look back on 2024, and join us in moving ahead to another year of connecting artists with creative opportunities.  

View the text-friendly version.

180,118 Active Artists

850 Organizations

1,321 Calls Posted

196 New Organizations

U.S. Artists by State: A map depicting the U.S. shaded gray from dark (most artists) to light (fewest artists). Darker shaded areas showing the top five states of most CaFÉ artists include (in order): California, New York, Colorado, Texas, and Washington.

186,083 Entries Submitted

$20.22 Average Entry Fee

103 Average Entries Per Call

67 Average Days a Call Was Open

Top 7 Call Types: Pie chart depicting the top seven call types.

1. Exhibitions 53.5%
2. Public Art 22.3%
3. Competitions 11.7%
4. Photography 5.8%
5. Residences 2.9%
6. Award 2.2%
7. Festivals 1.6%

136 Artists Featured on Social Media

32 Improvements

28 Fixes

This year was an important milestone for CaFÉ’s parent organization, Creative West. Not only did it undergo a brand and name change, transforming from its previous identity as WESTAF (Western States Arts Federation), but it also celebrated its 50th anniversary. In this blog post, we look back at CaFÉ’s beginnings and position within Creative West’s history.

When Creative West was founded as a nonprofit art service organization in 1974, it aspired to be a force in advancing arts and culture across the western United States. Over the last five decades, it developed innovative programs, fostered regional and national partnerships, and continually evolved to meet the changing needs of the arts sector. 

One of its ambitious evolutions was creating technological solutions for arts organizations and artists. Among the first projects developed were Circuit Riders (a telephone and online consultancy service), ArtsComputer (a computer and software leasing program for arts administrators), ArtJob (an e-newsletter and website with arts-focused job listings across the U.S.), and ArtistsRegister (an online database connecting artists to collectors, gallery owners, curators, and more). While these early programs were eventually phased out, they paved the way for Creative West to launch those that still exist today.

There was once a time when artists had to mail in paper applications, along with images of their artwork on photographic slides, to galleries, art festivals, and other art organizations that would review them. However, in 2003, the manufacturer of slide projectors, Eastman-Kodak, announced it would discontinue the machines. This created a need, specifically in the art festival industry, to adopt a new technology that allowed a standardized, digital method for reviewing artwork. That need was answered by Creative West in 2004 when it launched ZAPPlication, an online application system designed specifically for art fairs and festivals. In 2005, Creative West followed suit again by launching CallforEntry (CaFÉ). Closely mirroring the ZAPP infrastructure, CaFÉ was designed to provide a digital application and adjudication platform for all arts opportunities—not just festivals.

Right: Photo of an old postcard advertising WESTAF’s website, ArtistsRegister.Com

Want to know more about Creative West’s early technology projects? Watch these two episodes from the WESTAF Turns 50 documentary series:

CaFÉ launched in March 2005 and soon hosted calls for entry for public art programs, gallery exhibitions, artist residencies, and more!

In 2007, CaFÉ partnered with the Public Art Network (PAN) and brainstormed how to combine the best features of CaFÉ with WESTAF’s ArtistsRegister to create a database of projects selected for PAN’s Year in Review. 

While the partnership did not proceed, this imagined project shifted WESTAF’s focus to creating the beloved Public Art Archive (PAA). Today, public artists can submit their work to the PAA through CaFÉ!

The site has undergone many changes over the years, and our team continues to make updates and enhance the experience for artists and administrators.

Since its launch, CaFÉ has been committed to making art opportunities available to all by offering arts organizations an affordable submission platform and providing artists with an easy way to apply. 

We are thankful for the artists and arts administrators who have been and will be a part of our story.

Over the past two decades, CaFÉ has continued to grow beyond its initial scope to support a wider range of opportunities. Browse the list of calls any day, and you’ll see gallery exhibitions, online showcases, artist-in-residence programs, public art commissions, workshops, and sculpture walks — the list goes on. As the platform supports an expanding range of opportunities for artists, it also supports the emerging jury formats, from in-person deliberations to online and asynchronous reviews. Throughout time, CaFÉ, and its sibling platform ZAPP, have continually adapted, ensuring that artists and organizations alike have access to efficient, innovative solutions in an ever-evolving landscape.

CaFÉ plays a vital role in supporting artists and arts organizations while advancing Creative West’s mission of systemic innovation and cultural impact. As a regional arts nonprofit, Creative West reinvests the revenue generated by CaFÉ into programs that empower artists, culture bearers, and creative organizations to achieve community-defined goals. By connecting artists to opportunities and streamlining processes for arts organizations, CaFÉ supports sustainable arts careers and strengthens organizational capacity. This aligns with Creative West’s broader commitment to advancing equity, justice, and regenerative action. With its technological systems, Creative West not only facilitates creative opportunities but also drives transformative change in the arts, ensuring its impact extends far beyond the West.

Looking ahead, CaFÉ will remain an affordable and accessible solution for arts organizations, empowering them to connect with artists anywhere. Building on its strong technological foundation, Creative West will continue exploring new ways to empower creatives. Through it all, the team behind these missions remains committed to sharing the stories of its users and championing the transformative power of art in communities everywhere.

Mark Sink Retrospective Exhibition Opening, Photo courtesy of Patricia McCrystal

Navigating the art world as a professional artist requires a blend of creativity, strategic planning, and networking. Whether you’re seeking new opportunities, curating your portfolio, or building relationships, follow these 10 must-dos for every professional artist. 

Seeking out creative opportunities worthy of your artwork requires diligence and an ability to recognize what would benefit your career. Not all open calls are created equal, and it’s essential to research and consider the details of the opportunity before applying. For example, pay close attention to post-jury or participation fees to ensure they align with your budget and goals. See if the exhibition or gallery would showcase your work in person, online, or both. Consider the call’s specific theme and ask yourself whether your art would be a good fit. Don’t waste your time and money applying to every opportunity out there—think carefully about which ones will serve you best if selected.

See How to Spot the Best Art Opportunities for You for more tips.

Before you spend money entering your artwork into a call for entry, think carefully about which pieces you will enter. Curating your artwork thoughtfully for each call is crucial to making a strong impression. Always put your best work forward, but ensure it aligns with the call’s theme, eligible mediums, and size requirements. You might also need to consider the price of your pieces and how they would fit into the market you are entering. If you need to update the price or description of a piece, remember to update those details of the artwork in your CaFÉ portfolio before you apply. Tailoring your submission to meet these criteria demonstrates your professionalism and increases the chances that the juror(s) will choose your work.

Updating your artist resume and CV is essential for presenting a professional image. First, you’ll need to understand the distinction between the two:

• A CV (Curriculum Vitae) is a record of all your career accomplishments and experience and is usually used when applying to new academic situations or employment opportunities.
• A resume is an abbreviated list of accomplishments best tailored to reflect a specific expertise. An artist’s resume may differ from standard resumes in that it may focus more on specific skills, exhibition history, and awards or recognition received.

Be sure to update your CV regularly and tailor your resume for certain opportunities to ensure you’re prepared if an application requires one. When you are asked for it, find out exactly what kind of document they’re looking for, and submit a file in a universal format (such as a PDF) to avoid any formatting errors. This attention to detail will help you present yourself as a well-organized and professional artist, ready to seize any opportunity.

Bonus Tip: If you are applying to residency programs or fellowships, prepare a list of references or gather letters of recommendation ahead of time. References can be anyone familiar with your art who can speak about your skills, ambitions, and potential. Professors, mentors, gallery owners, or fellow artists are good places to start.

Crafting a compelling artist statement is crucial as it adds to the overall presentation of your artwork and can sway a juror into selecting your work. While it’s good to have a general artist statement ready, pay attention to the instructions provided by the organization for each specific call. Some ask for artist statements that are more descriptive and speak to the exhibition’s theme, whereas others ask you to describe your technique and materials. Consider having variations of your statement to suit different contexts or character limits, and be prepared to adjust them for every application. Finally, don’t forget to proofread your statement at least once to ensure you don’t submit an application with grammatical errors or typos.

An art organization may use headshots to showcase the artists of an exhibition or announce the recipient of a public art opportunity or grant. Many calls for entry don’t require a headshot upfront, but it’s a good idea to have one on hand in case you need to submit one with your application. Here are some tips for taking a professional headshot:

• Your headshot should include your head, neck, and shoulders. Your clothing should be simple and professional.
• Take your headshot in front of a simple background and somewhere with good, even lighting. 
• Use a good quality camera or smartphone, and use a tripod or ask a friend to take your photo. 
• Express yourself through your face and eyes—whether with a smile or a neutral expression.
• Save a digital file of your headshot that’s at least 1200 pixels on the longest edge.

Some organizations on CaFÉ may ask you to upload your headshot to your portfolio and submit it with your artwork images. Others may ask you to upload the file directly to your application, in which case, you’ll need to make sure your JPEG file is no larger than 2MB. Be sure to read the instructions and prepare your headshot accordingly.

Maintaining an active social media presence is key to showcasing your work and engaging with your audience. Use platforms like Instagram or Facebook to share your artistic journey and connect with fellow creatives. In addition to sharing high-quality images of your completed work, regularly post updates about your work in progress to give behind-the-scenes glimpses and insights into your creative process. Telling your story this way will increase your engagement and keep your followers’ attention. Staying active on social media also serves as a dynamic portfolio that potential customers, galleries, and collaborators can access. A well-maintained social media presence enhances your visibility and strengthens your professional reputation, making it an indispensable tool for any modern artist.

Effective communication with those who provide creative opportunities is a pivotal part of building a successful art career. Here are some tips for contacting galleries, event organizers, and other industry professionals. 

• Read the prospectus and submission guidelines carefully before contacting the organization with questions.
• Maintain a professional and friendly tone. 
• Ensure your emails are well-crafted, concise, and free of errors. 
• Clearly outline your intentions and provide all necessary information. 
• Follow up politely if you are still waiting for a response within a reasonable time frame.
• Keep records of your interactions with others to stay organized and demonstrate your reliability. 

Consistency in your communication will help you keep a professional reputation and build lasting relationships within the art community.

Building strong relationships with other artistic professionals is vital for your growth and success as an artist. Network with fellow artists, curators, gallery owners, and other industry insiders to open new opportunities for collaborations, exhibitions, and learning. Attend art shows, workshops, and related events to meet and connect with like-minded individuals. Engage in meaningful conversations and show genuine interest in others’ work to forge lasting connections. Stay in touch with others on social media platforms and online communities and support each other’s projects. These methods will enrich your network and create a community of mutual support. These relationships will lead to new insights, inspiration, and opportunities, enhancing your artistic journey and professional development.

Receiving a rejection notice can be disheartening, but it’s an inevitable part of an artist’s journey. Understand that the level of competition in the art field is high, and many opportunities attract numerous talented individuals. Instead of being discouraged, view rejections as learning experiences. If possible, ask for feedback to understand why your submission wasn’t selected and how you can improve. This constructive criticism can provide valuable insights and help you refine your work. Even the most successful artists face rejection before achieving recognition. By maintaining a positive attitude and using rejections as motivation to grow, you can continue to progress in your artistic career.

Celebrating your wins, no matter how small, is essential for maintaining motivation and recognizing your progress as an artist. Take time to acknowledge and appreciate your achievements, whether finishing a challenging piece, getting selected for an exhibition, or receiving positive feedback. Share these milestones with your audience to boost your confidence and strengthen your connection with your supporters. By celebrating your successes, you can remind yourself of your growth and encourage yourself to keep striving toward your artistic goals.

Online art exhibitions are becoming more prevalent in the art world today. This is due to many factors, including the advancement of technology, increased online engagement since the COVID-19 pandemic, and higher operating costs. While most can agree online art shows are not the same as in-person exhibitions, the digital world provides many benefits to both art organizations and artists. In this blog post, we dive into these benefits and take a look at two organizations that make the most of online exhibitions.

The most glaring upside to online art exhibitions is their accessibility. Without the constraints of physical locations, anyone with access to the Internet can immerse themselves in art from the comfort of their homes. The International Society of Experimental Artists (ISEA) takes advantage of this approach. In addition to an annual, in-person show, ISEA holds two online exhibitions a year to showcase the talent of its members. These online exhibitions allow members to show their works, gain recognition, and win monetary awards — all without the logistics or cost of shipping. Moreover, ISEA can display more artwork online than in an in-person venue, having displayed 196 art pieces for its latest Making Our Marks all-member exhibition.

Visit ISEA’s recent all-members online exhibition, Making Our Marks 2024.

Putting together online exhibitions requires unique strategies for success. For ISEA, these strategies center on consistency and ease of entry, both of which become more achievable by using CaFÉ. Copying over the call details year after year allows the call administrators to keep the information consistent and only update what’s needed, ensuring a seamless setup process. ISEA also aligns its application with CaFÉ’s image requirements to prepare its members for entry. “We suggest artists upload their artwork and information regarding the piece in advance to make the process easier for them from start to finish,” said ISEA President Patti Sevensma. Throughout the process, ISEA administrators have both the artists and jurors in mind to assemble successful online exhibitions year after year.

Online exhibitions do not come without their own drawbacks, as viewing artwork on a computer screen does not compare with experiencing the art in person. “Jurying for awards cannot be done from the original pieces of art,” said Sevensma. “Details, textures, and the dimension of the pieces get lost.” Therefore, the quality of the image becomes far more important. Artists must upload images of their artwork that accurately represent their artwork and will present well on the website. Another potential downside is the lack of community engagement that brick-and-mortar galleries foster. Without in-person opening receptions or a physical gallery presence, opportunities for connection between the artists and the viewers may be lost. For ISEA, supplementing its programming with online exhibitions generates more recognition of its members, as opposed to being an equal alternative to the network building that its in-person exhibition brings.

TIP: If you’re an artist, click here to learn more about properly photographing your artwork.

Another organization that leans into the advantages of virtual exhibitions is the HMVC Gallery, a contemporary online art gallery based in New York. Artwork selected for its monthly exhibitions displays on the website and inside a virtual reality platform that enables the viewer to “walk” around the gallery and view the art. “The advantage of exhibiting art virtually is that it extends an artist’s reach far beyond the local crowd,” said Heini Mika, chief curator at HMVC Gallery. “Artists get to connect with a very broad and diverse set of viewers, collectors, and buyers compared to a traditional, in-person art show or fair.”

Visit HMVC Gallery’s latest exhibition, Girl Power!

While expanded exposure is the main draw to online galleries, it may not be enough for artists. This is why HMVC Gallery makes a concerted effort to be a valuable avenue for artists to promote their work. In addition to having their work featured on its website and virtual gallery, artists accepted into an exhibition receive a personalized poster to promote themselves on social media, a certificate of participation, and more. “Every month we pick three winners to receive cash prizes and a solo show the following month, “ said Mika. “Our most iconic reward is a video clip of the show featuring all participating artists’ artworks that then appears on a jumbotron billboard in New York City’s Times Square.”

Using high-quality technology and diversifying their marketing efforts have helped shape HMVC Gallery into a worthwhile opportunity for any artist. Pushing the limits of a virtual exhibition and building a strong online presence led to the gallery gaining popularity from all kinds of artists since it was established two years ago. “We have worked very hard to build this reputation and trust with our artists,” Mika said. “And it is incredible to see so many of them return month after month.”

Left to Right: 1) Personalized Poster, Artwork by Lydia McKee; 2-3) HMVC Gallery Display in Times Square, New York City

While online art exhibitions may not fully replicate the experience of in-person shows, they offer unparalleled accessibility and reach. Organizations like the ISEA and HMVC Gallery demonstrate the potential of virtual platforms to showcase talent, foster recognition, and extend opportunities for artists beyond geographical limitations. By leveraging technology and innovative strategies, these platforms enhance the visibility and impact of art in the digital age, bridging gaps and opening doors for artists worldwide.

With the art world evolving rapidly, it’s essential to understand the needs and preferences of artists to create compelling calls that stand out. In this blog post, we are sharing our insider strategies for how to make your call stand out to artists. 

Watch our webinar, How to Make Your Call Stand Out to Artists, to learn these tips from a member of our team.

Artists today have a plethora of opportunities to choose from when applying for calls on CaFÉ. For your call to stand out, it’s crucial to understand what artists are looking for. You must also understand that artists’ preferences are not static; they evolve. This can be influenced by societal changes, technological advancements, and shifts in artistic trends. Below is a list of the most prominent factors that may influence an artist’s decision to apply to a call for entry.

1. Entry fee cost: Artists carefully evaluate entry fees against their artistic goals.
2. Exhibition format: With the growing presence of online exhibitions or virtual components to in-person exhibitions, artists are considering the format of exhibitions now more than ever.
3. Opportunity value: Artists look for valuable opportunities to support their careers, such as chances for exposure, monetary awards, and/or recognition.
4. Timing: Artists take into account application deadlines, notification dates, and event timelines to decide if the opportunity will fit with their schedule or if the artwork selected will be available for display.

In addition to these baseline factors, several deterrents may sway an artist’s decision to apply. These are items likely to come up when one starts to apply to the call or look closer into the opportunity.

1. Additional costs: Artists may hesitate to apply when faced with unexpected expenses, such as selection fees or the need to cover travel and shipping costs for their artwork.
2. Extensive time commitments: Artists may be deterred if the application process requires significant time investments, such as creating new artwork before the deadline,  extensive travel, or residency commitments.
3. Missing key information: A prospectus that lacks key information, such as application requirements, important dates, entry/additional media fees, etc., may come across as unprofessional or prevent artists from completing their application.
4. Complex application process: A tiresome application process with numerous requirements and questions has the potential to discourage artists.
5. Level of trust in the organization: Artists may be cautious if the organization lacks a discernible online presence, as they may question the trustworthiness of the platform showcasing their work.
6. Theme or focus misalignment: When a call’s theme or focus does not align with an artist’s style or body of work, it can deter them from applying, fearing their submission may not be a good fit.
7. Exclusivity clauses or licensing agreements: Artists might be hesitant to apply when calls require them to grant exclusive rights or restrictive licensing agreements that limit their creative freedom and future opportunities with their work.

To combat common deterrents, consider these strategies:

1. Address your fees: Be upfront about any additional participation fees or potential travel and shipping costs, and offer fee waivers or reduced fees to ease financial burdens.
2. Outline the entire scope of the opportunity: Include all information the artist must know about participating in the opportunity, including time or travel commitments.
3. Don’t leave out key information: Ensure your call details are complete with all of the important information artists must know to apply.
4. Streamline your application requirements: Build application questions that are easy for applicants to follow and guide artists on preparing materials ahead of time.
5. Instill trust in artists: Gain recognition and build trust in artists by keeping your website up-to-date, sharing your mission and commitment to supporting artists, and communicating promptly throughout the application process. When artists can see your dedication, they will build confidence in your opportunity, regardless of your organization’s size or reputation.
6. Theme: Consider balancing themes between being broad enough to fit a range of artists’ styles yet specific enough to create an intriguing exhibition.
7. Exclusivity: Avoid or, at the very least, be upfront about exclusivity clauses or licensing agreements that may limit artists’ creative control.

Once you’ve tailored your call to address artists’ preferences and minimize deterrents, there are additional steps you can take to attract artists. Over the years, the CaFÉ team has gathered some tips for crafting your calls to compel artists to apply.

1. Highlight all of the benefits: Clearly and explicitly highlight the benefits of why an artist should apply. Emphasize any exposure or networking opportunities and outline monetary awards and prizes that may be offered.
2. Provide transparent guidelines and selection criteria:  Be specific about who is eligible to apply and what you or your juror(s) are looking for in the artwork. Avoid vagueness to boost artists’ confidence in applying.
3. Showcase examples of previous exhibitions or projects: Let artists visualize their potential involvement and build interest in your organization by linking to past exhibitions or photos.
4. Improve the name of your call: Use specific and descriptive titles for your calls to help artists better understand the opportunity. Avoid vague terms like “juried exhibition,” complex acronyms, and special characters (such as #, @, *) in your title.
5. Integrate your call information throughout the application: Make important information easily accessible within the application form to ensure a user-friendly application experience.

Improving the accessibility and inclusivity of your call will foster a diverse pool of applicants and promote equitable opportunities.

Tips for making an accessible application:

1. Offer accommodations: Provide alternative application methods or assistance to artists with disabilities or those who may not have easy access to the internet or digitized material.
2. Provide language translations: Consider listing your call details in both English and Spanish or instruct applicants on translating the call info on their browser.
3. Address feedback from artists: Be receptive to the feedback you get from applicants to understand and address any barriers to applying.

Tips for making an inclusive opportunity:

1. Feature artists from underrepresented communities: Think about ways to amplify the voices and perspectives of underrepresented artists to attract a more diverse range of artists.
2. Consider the representation of your jury: Look at the demographic makeup of your jury to see if it represents the community you serve or if there are opportunities to make your jury panel more diverse.
3. Embrace Inclusive Themes: Choose themes that resonate with a diverse range of experiences and cultures.
4. Incorporate virtual options: Promote virtual participation to widen your audience.
5. Provide Mentorship or Feedback: Offer emerging artists opportunities for mentorship and/or feedback to help artists improve their work, gain valuable insights, and enhance their confidence.

Crafting a successful call for entry on CaFÉ involves understanding artist needs, addressing their concerns, and creating compelling opportunities. By following these strategies, you can contribute to a vibrant and inclusive art community.

Written by Communications and Marketing Manager Justine Chapel

Our latest call for entry, CaFÉ All Over the Place, invited artists to submit artworks that explore the relationship to or the personal experiences of a particular place, community, or its impact on their identity. The goal of this open call was to showcase the talent of CaFÉ artists across a variety of mediums, locations, and identities. Artwork submitted to this call is being continuously shared on our Instagram page and is featured throughout our website.

In this blog post, we are highlighting five talented artists from different backgrounds, disciplines, and places. Get to know how each artist — Brandy Agun, Jane Ingram Allen, Brittany Alston, Cassandra Chalfant, and Meridith McNeal — and find out how they connect their work to a particular place or identity.

Jump to each artist:

Instagram: @brandyagun

Brandy has studied art formally since graduating from college. Over this time, she spent 10 years at the Gage Academy of Art in Seattle, Washington focusing primarily on the figure, where she developed skills painting in pastel and drawing. To deepen her skills, Brandy studied classical drawing and oil painting for 3 years at Georgetown Atelier in Seattle, graduating in 2012. Since this time, she has painted steadily developing her unique view and has exhibited around the Pacific Northwest earning four first-place awards. Ever intrigued with figures, she depicts scenes expressing their relationship to an environment and lately often paints the environment by itself. Additionally, she enjoys still life, where objects become characters as though in a play. There is usually a touch of narrative in her work. Aside from painting and exhibiting, Brandy teaches at her home studio.

Artist Statement: My objective is to create emotional paintings, balancing the content with the design elements I find most pleasing to connect with the viewer and our common humanity. Painting, for me, is a conversation. I wish to speak my visual voice and hopefully, my work resonates with people. What excites me is what something looks like far more than what something actually is. I particularly enjoy painting interior and exterior spaces with or without figures. I respond to a sense of space whether it be a mundane corner in my house or the magic of the zoo. I like capturing our everyday experiences along with more special moments. And I enjoy both personal moments along with communal ones shared with strangers. The work I include I feel captures a bit of both.

View Q&A with Brandy Agun

Artwork Featured: Making Frames, Oil, 2020; Laundry, Oil, 2023; Tending Peppers, Oil, 2022. Photos courtesy of Brandy Agun.

Website: janeingramallen.wordpress.com
Instagram: @janeingramallen

Jane Ingram Allen is an installation artist who does art projects around the world using hand papermaking with natural materials and collaborative processes to raise public awareness about environmental issues. Allen has received numerous awards for artist-in-residencies and community public art projects in the USA, the Philippines, Japan, Nepal, Brazil, China, Tanzania, Taiwan, Turkey, and Indonesia. She was a Fulbright Scholar artist-in-residence in Taiwan in 2004 and 2005 and a Fulbright Specialist in Turkey in 2015. She received Puffin Foundation Grants in 2003, 2007, and 2011 to support her art installations in New York and MA. For her artworks, Allen begins by making handmade paper from local plant waste and uses materials and techniques that contribute to sustainable living and improve the environment. Since 2012, she has been based in Santa Rosa, CA, and continues her work in the US and internationally.

Artist Statement: My Site Maps are an ongoing series of map-based works that reflect my experience of a particular place and time. They are made on-site entirely from materials collected/harvested in that place. They show the particular characteristics of a place, as well as my personal experiences and contributions from local people. Maps are a way of seeing the landscape, and I like the contrast between the man-made boundaries of roads, highways, and political divisions and the natural boundaries of mountains, rivers, and oceans. Maps also reflect a culture and different ways of viewing the world. Each “site map” is made up of multiple sheets of natural plant fiber handmade paper created from plants collected in that place and joined with natural fiber threads so that the constructions fold up like maps. These mixed-media works use acrylic painting, drawing, collage, and other techniques on my handmade paper. They are two-sided and hang in space so that viewers can travel around and through them.

View Q&A with Jane Ingram Allen

Artwork Featured: Izmir Site ap side 2, mixed media installation, 2015; Bali Site Map, mixed media installation, 2010; Taiwan Site Maps, Mixed media installation of 8 units, 2004. Photos courtesy of Timothy S. Allen.

Website: www.sunflowersmuse.com
Instagram: @sunflowersmuse

Brittany is a self-taught photographer/visual artist. She is intrigued, whether it’s photography, cinema, exploring museums or art galleries, watching documentaries, sitting in the audience of shows such as theater, ballet, etc.! She cannot be defined into a box, and she is too expressive to have a limit placed upon her. She is determined to not only make “beautiful” artwork, but she also wants to make artwork that will connect with the viewer and hopefully awaken the unconscious mind to change the world for the better. The majority of her artworks are connected to the identity of who she is as a person. She is constantly inspired by her awareness of her emotions, current events, and her perception of the world around her. Brittany’s viewpoint of her artistry is constantly changing, and she tries to reflect that by using her camera as her main discipline of work. She hopes that her various forms of artistry will ultimately expand into this huge body of work that will stand the test of time like other renowned artists.

Artist Statement: Brittany is a self-taught photographer/visual artist from Charleston, South Carolina. Her artworks have been featured in multiple exhibitions. As a result, two of her artworks are now on permanent display. She has been a background actress on a TV Show, worked at film festivals, as a runway photographer, etc. She believes there must always be a place between artworks that are deemed “beautiful” or “aesthetically pleasing to the viewer” and artwork that conveys a message. Brittany is forever evolving and is appreciative for every opportunity bestowed upon her.

View Q&A with Brittany Alston

Artwork Featured: Determined, Photography, 2022; Black Girl, Photography, 2020; Goddess, Photography, 2022. Photos courtesy of Brittany Alston.

Website: www.cassandrachalfant.com
Instagram: @cassiechalfant

Cassandra Chalfant is an artist living and working in Denver, CO. She received her bachelor of fine arts in painting and drawing and a minor in Political Science in 2016 from Tyler School of Art, Temple University in Philadelphia, PA. Cassandra has lived across the United States throughout her life, and her art practice is informed by the varying landscapes she has seen in a regularly changing environment. She explores a wide breadth of topics in her work: the significance of landscape and place; the relation between technology, image, and the self; humanity and nature; collection and obsession with objects and memories; family history and mental health. Her work has been exhibited across the country, including in Colorado, Indiana, Louisiana, New York, Pennsylvania, and Rhode Island. She has also been featured in publications such as Space on Space Magazine issue #3, and New American Paintings issue #162.

Artist Statement:Chalfant’s work delves into the ways we experience our most personal images. How do we hold them, alter them, imagine or escape them? Why do we revisit them over and over again? Largely through paintings referencing photographs, she explores her own memories, the collective memories of her family, and the worlds she has created. With heavy influence from the photographic image, Chalfant’s work points to the role of image as storyteller, collector, historian, and deceiver. Through depicting Polaroids, slides, televisions, and digital images, she illustrates the change in the recent history of the photographic image and its exponential influence on our perceptions. With these images, she references themes found in the works of the Romanticists, such as solitude, introspection, and the relationship between humans and the environment, as well as contemporary conversations around nostalgia, mental health, and place.

View Q&A with Cassandra Chalfant

Artwork Featured: Dunlap Family Home, Acrylic on Panel, 2021; Color TV, Acrylic on canvas over panel, 2022; For Me, Acrylic on Panel, 2021. Photos courtesy of Cassandra Chalfant.

Website: www.meridithmcneal.com

Meridith McNeal is a Brooklyn-based artist represented by Figureworks Gallery (Saugerties, NY), the Flat Files of Kentler International Drawing Space (Brooklyn, NY), and Embrace Creatives (Detroit, MI). She has been a frequent Visiting Artist at the American Academy in Rome. Her work has received numerous awards, most recently the Curators Award in All The World’s a Stage, Cape Cod Museum of Art, Dennis MA, Association Award Winner, Brand 49, Brand Art Center, Glendale, CA; Silver Medal, Curators Award, PAPERWORKS 2021, b.j. spoke gallery, Huntington, NY; Jurors Top Choice in Arizona Aqueous XXXV at Tubac Center of the Arts, Tubac, AZ; Meridith was honored as a 2020 Artist of the Year by the Circle Foundation for the Arts, Lyon, France. Meridith regularly exhibits her artwork throughout the US and abroad. Meridith is the co-founder and Director of ART YARD BKLYN.

Artist Statement:Three things want a frame to give them structure: a painting, a story, and a window. All take different kinds of framing, of course, but the concept is similar: physical or abstract, a frame implies a viewpoint. It is where you start from. 

Where you end up, on the other hand, is another matter entirely because frames — for paintings, for stories, or windows — are not so simple. They are points of entry that, at the same time, throw up barriers and define boundaries: the viewer is on one side or the other. A frame simultaneously organizes, invites, points the way, and separates. 

Windows, in particular, invites a multiplicity of meanings. Add a reflective surface so light can work its magic, and you bring a sort of graceful confusion: what is on one side can coexist with what is on the other, the space behind and before the viewer overlaid. Where you have been shows itself side by side with where you are or where you may yet be going. 

Inside Outside Windowphilia are life-sized watercolor paintings of windows on paper. The pieces play with reflection and layers of external and internal space, exploring the precarious and terrifying idea of being on one side or the other of incarceration.

View Q&A with Meridith McNeal

Artwork Featured: Inside Outside Unnameable Books (Vanderbilt Avenue, Brooklyn), watercolor, 2020; Inside Outside Recovery, Ceramics Studio (Clinton Hill Bklyn, watercolor on paper, 2022; Inside Outside Artemisia (Piazza Navona, Rome), watercolor on paper, 2023. Photos courtesy of Meridith McNeal.

Written by Communications & Marketing Manager Justine Chapel

As artists, you pour your hearts and souls into your craft, creating works that inspire, challenge, and captivate audiences. However, the unforeseen can disrupt your creative journeys. Natural disasters, emergencies, and unforeseen circumstances can impact your ability to create and sustain your artistic practice. During these challenging times, knowing what resources are available becomes crucial. In this blog post, we’re sharing how the emergency and disaster relief resources provided by CERF+, specifically tailored for artists, can be an invaluable source of support.

Craft Emergency Relief Fund (CERF+) is a nonprofit organization dedicated to safeguarding craft artists’ livelihoods during emergencies. It provides financial assistance, education, and resources to craft artists across the country. Established in 1985, CERF+ has become a beacon of hope for craft artists in need, assisting them in recovering from unexpected, career-threatening situations.

Emergency Relief Grants: CERF+ offers grants to craft artists who have experienced a recent emergency or disaster. These grants can help cover costs like studio repairs, tool replacement, materials, or even temporary housing. Artists can find detailed information on eligibility criteria, application guidelines, and deadlines here: CERF+ Emergency Relief.

Get Ready Grants: This grant program encourages craft artists to proactively prepare for emergencies by offering funding to purchase emergency preparedness equipment, such as fire extinguishers, fire-resistant storage solutions, or emergency power generators. It aims to empower artists to take preventive measures against potential disasters. Read about this grant program and get more information about applying here: CERF+ Get Ready Grants.

Emergency Readiness: The Studio Protector resource, developed by CERF+, is an invaluable tool that helps artists create customized emergency preparedness plans. It offers practical advice on safeguarding artwork, securing studio spaces and developing contingency strategies to mitigate potential risks. Find this artist’s guide to emergencies here: CERF+ Studio Protector.

Career Protection Tools: CERF+ has a library of resources designed to help you in any aspect of your artistic career. From financial management and legal issues to marketing and self-care, these tools are there for any artist seeking additional help. Learn how to craft a secure career here: CERF+ Artists’ Career Resources.

Peer Advice & How-To’s: Hear from the artists that CERF+ has helped over the years by reading its Artist Stories, and browse the collection of Peer Advice videos that have a number of emergency preparation and recovery topics. You can also check out other How-To Videos to protect yourself and your artwork, get business insurance coverage, and more.

Research & Advocacy: CERF+ shares its findings of original research conducted to understand the challenges faced by professional artists working in craft disciplines and to advocate for additional resources. You can find their research reports and surveys here: CERF+ Research.

Education & Training: In addition to its library of career protection resources, CERF+ offers in-depth education and training on various topics designed to support resilient artist careers. These interactive workshops and presentations are given by qualified and experienced staff members. Find a list of the educational programs offered here: CERF+ Education & Training.

National Coalition for Arts’ Preparedness and Emergency Response: CERF+ also collaborates with other organizations to form the National Coalition for Arts’ Preparedness and Emergency Response (NCAPER). This coalition brings together diverse stakeholders from the arts sector to develop comprehensive emergency response strategies, share knowledge, and advocate for artists’ needs during disasters. Find more information here: National Coalition for Arts’ Preparedness and Emergency Response (NCAPER).

You may face numerous challenges throughout your creative journeys, some of which can be unexpected and overwhelming. It is essential to be aware of the resources available in emergencies or disasters. By harnessing the support provided by CERF+ and being prepared for the unexpected, you can continue to create, thrive, and overcome the obstacles that come your way.

Written by Communications and Marketing Manager Justine Chapel

CaFÉ’s parent organization, WESTAF, spotlights the New Orleans Jazz & Heritage Foundation and its innovative use of WESTAF’s web services to streamline certain aspects of the annual Jazz & Heritage Festival. The feature includes an intriguing story about how the Foundation leverages CaFÉ to engage volunteer photographers who document the festival for their digital archive. 

Managing submissions for juried shows or competitions as an art organization can be overwhelming. With so many custom form tools and art call management platforms available, finding one that simplifies the process and provides the features you need is essential. In this blog post, we’ll talk about the differences in collection methods, compare the pros and cons of the top submission platforms available, and explain why CaFÉ is the best choice for managing art calls efficiently and effectively.

If you’re reading this, you probably know it’s nearly impossible to collect applications for an art opportunity using email alone. Collecting applications from dozens or hundreds of applicants through one inbox leads to many challenges. Here are the pros and cons of using email to collect applications: 

Basic online form tools like JotForm, TypeForm, Google Forms, and WuFoo can be used to collect submissions for art calls and improve your process over simply using email. Form tools like these are easy to create and easy for applicants to navigate. However, there are limitations when tailoring the application process to art-based opportunities and jurying the applications. Here are some pros and cons of using basic form tools: 

Taking your art calls to the next level requires a submission management platform that allows you to organize entries, collect payments, and jury submissions. Platforms such as EntryThingy, Online Juried Shows, Slideroom, and Juried Art Services tailor to art calls and give administrators a central place to organize entries and score artwork. While not every platform is built the same, there are many pros/cons to look at when considering one of these services:

The art community has trusted CaFÉ for over 18 years, and renowned art organizations and juried shows have used it nationwide. With its robust features designed for art organizations, a large user base of artists and art organizations, and an exceptional support team that offers personal and timely assistance, CaFÉ is an unbeatable submission management solution for your art call needs. Here are the pros and cons of using CaFÉ to collect, manage, and jury entries: 

While there are many methods for collecting and managing applications, using the right tools will make the difference between an overwhelming process and a simplified one. Although basic form tools may look like an easy and inexpensive route, you’ll save yourself a lot of time and energy by opting for a more robust management system catered to art organizations. When choosing a platform that will fit all of your needs, CaFÉ is the top choice for an affordable and streamlined submission process. Visit CallForEntry.org to learn more about us and request a free demo of everything we offer. 

Written by Communications & Marketing Manager Justine Chapel